Description
One purchase. Every production.
Call Sheet Pro is a professional Google Sheets template built for film and video production professionals. It handles the tedious research so you can focus on your creativity—the weather, nearest hospital, and drive times that used to cost you 20 minutes of manual lookups are just there, every time. No subscription. No platform fee. No recurring charge. You pay once and own it outright. Use it on every production, for every client, for as long as you want.
If you’re running a $2M commercial with a full production office, you’ve already got a system. This isn’t for you. If you’re running everything else, this call sheet template is a no-brainer.
Features
- Project Setup Wizard — enter project title, client, agency, production company, shoot days, dates, call time, shoot hours, meal settings, and job number in one guided modal; auto-fills all relevant cells
- Add Crew — add a crew member to any department by role, name, phone, and email without scrolling the sheet
- Refresh Location & Weather — pulls live weather for your shoot date, finds the nearest hospital from the centroid of all entered locations, adds Google Maps links to location cells, and calculates drive times between locations
- Sync Crew to Other Days — copies the full crew roster from the active day tab to all other shoot day tabs in one click; locations, dates, weather, and notes stay untouched
- Bulk Adjust Call Times — shift call times for selected departments by 30-minute increments; useful when a shoot start gets pushed or pulled
- Export as PDF — generates a single-page letter landscape PDF with a pre-flight weather refresh; ability to hide or show client contact info; downloads with a clean filename for chronological sorting
- Export Calendar Invite — standalone ICS export; event organizer defaults to your Google account, but any production department contact can be chosen
- Send Call Sheet to Crew — emails the PDF call sheet and an ICS calendar invite to selected departments using your Google account
- Copy Email Addresses — collects email addresses by department so you can paste them into your own mail app and send manually
- Schedule 6 AM Weather Refresh — sets a one-time trigger to auto-refresh weather the morning of your shoot
- Refresh Header Contacts — re-syncs Director, Producer, 1st AD, and Craft Services Lead into the header area after manual roster edits
- Tidy Crew Roster — consolidates each department by shifting filled entries to the top of each role group, closing gaps left by deleted crew members; rows are never removed
- Clear Crew Data — wipes name, phone, and email for selected departments while preserving role labels and call times
- Reset Call Sheet Data — restores template defaults on the active tab for reuse on a new project; everything except crew can be cleared, and you choose what to include
After completing your purchase you’ll receive an email with your license key, link to the sheet, and a short setup guide. A few minutes of first-time authorization and Call Sheet Pro is yours—on every production, forever.
Use Case
Small thoughtful features that you may have never known you needed. For example…
Imagine you’re ready to send out your call sheet. You navigate to the custom menu item, “Call Sheet Tools” and click “Send Call Sheet to Crew…” The Send Call Sheet modal pulls data from your call sheet and lets you select exactly who gets the email on a per-department level. If someone listed on the call sheet is missing a call time or email address the modal warns you.
Each recipient gets a single email containing two attachments: a PDF of the call sheet and an ICS calendar invite. The ICS file works in any calendar app—Google Calendar, Apple Calendar, Outlook. No Google account required on the recipient’s end. The email subject line is pulled from the call sheet and is formatted to include the project title, call time, and shoot date. The body of the email prioritizes the most important information—shoot date, call time, and location (sent as Google Maps link). Plus, before the PDF is generated, Call Sheet Pro automatically fetches the latest weather data for your shoot location, so the version your crew receives always reflects current conditions. No manual refresh needed before you hit send. A timestamp is written to the sheet so your crew can see exactly when the data was last fetched
Rather send the email using another mail app? Simple. Included in the Call Sheet Tools are a basic Export PDF function and Copy Email Addresses. The generated PDF is clearly named, pulling the data from the Call Sheet. Email Addresses can be copied in bulk on a per-department level, allowing you to paste them into another app.
Built for how productions actually work
The advanced features are all already inside. No setup required beyond a one-time script authorization after entering your license key. Crew and talent call times, department structure, production details, and safety information are organized and accessible through a custom menu and modal inputs, right inside the template. Nothing to install. No new interface to learn.
One tool. Every shoot.
Call Sheet Pro lives in Google Sheets, and allows you to share your call sheet in standard formats like PDF and ICS (calendar invite). No app downloads, no account creation, no per-seat pricing. Just a well-built, professional call sheet that works the way you do.
